Email recipients have your email in the From: line, so type yours in the To: box as well. Here’s a trick to send messages to large groups while protecting privacy. It is perfectly acceptable practice to use this for distribution emails, however, if sending an email to a few people, it is best practice for everyone to know who they are (unless they would mind the others seeing their emails.) This practice comes from typewriter days when they would make a carbon copy that went to someone not listed on the memo or letter - or a blind copy. (See example #2) If he was included in the message, crazy old Uncle Bosephus can now fill everyone’s inboxes with his information that aliens are going to land in town square a week from Sunday.Ĭlick the BCC to send a blind carbon copy. To explain this point further, when an organization sends a message to everyone without using BCC, everyone on the message sees your email address. Understandably, people get angry when their private email is shared without permission. 5 – Protect Email Privacy: Use Blind Carbon Copy (BCC) for Distribution Lists
(See Mistake #4 above.) Additionally, they should never see anyone else’s emails. They shouldn’t scroll down until eternity comes to read your message. In other words, when someone gets your forward, the words of what you are forwarding should be at the top of the message – nothing else. That is why you'll see people spell out their email like vicki coolcatteacher com instead of typing the address. Tech Tip: This practice is called email harvesting and is also why listing emails publicly on a website is a bad idea. In mistake #2 above, the sender of the message included everyone's email and the previous sender did too! I've seen forwarded emails with hundreds of email addresses – ripe for email harvesters to grab them. Eventually, when those long messages with everyone’s emails fall in the hands of con artists, everyone on that message will have their email sold to spammers or identity thieves. Would you give your friends’ phone numbers to strangers? Many don’t know when they forward without deleting email addresses at the top of the message body, they’re doing the same thing with email. How rude! 4 – Delete the Emails on the Message Now they have wasted the time of another 20 people. I've even seen people who forwarded to 20 people without reading it first. (See Mistake #3 above.) So, if you’re too busy to comment about something by typing your thoughts at the top, don’t forward. Readers want to understand why messages from you are important. To clearly help your friends know what is in the message, change the subject (and remove the Fw’s.) 3 – Add a Comment on the Email Getting messages that say Fw: Fw: Fw: Fw: (Like Mistake #1 above) show that the last four people who forwarded the message didn’t change the subject line. (It makes us wonder what else you tell us that you don't verify, for example, gossip.) To keep your credibility, tell everyone the corrected information when you find proof that your earlier email is false. You harm your credibility when you don't check your facts! When you forward a hoax email, you show that you don’t confirm the accuracy of what you repeat. In this case, the previous carjacking example has been flying through people's inboxes in some form since 2004. Take examples like the flyer in the carjacking ploy to be alerted that all that is urgent is not so. Keep in mind, sometimes real things happen to real people and email can be a great way to prevent your friends in an area where scammers are operating from being taken. Is this a friend of a friend of a friend or someone you know? Tech Tip: Any time you get an “urgent warning” from someone via email, ask yourself if you know the person who claims this experience. Before forwarding mail, research the facts at. Most importantly, the frantic emails with breaking information are usually false. 5 Things to Know Before Forwarding Mail to Anyone 1 – Check for Accuracy on Snopes To stop one of the biggest culprits of wasted inbox space, help everyone understand five email basics before forwarding mail of any kind. Surprisingly, the average office worker spends one fourth of their workday reading and responding to email.
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